Terms and Conditions: Instead of comments that just specify payment requirements, you might need to spell out other terms and conditions.If you were converting a sales invoice into a sales quote, use the 'Salesperson' field list who prepared the price quote. You could include a 'Prepared by:' field below the address, and/or use the comment at the bottom of the template. You want your customer to know that they have a real person they can contact. Unlike an invoice which is a bill for a sale that has already taken place, a price quote is a tool for completing a sale. Prepared By: Your customer will want to know who they can contact if they have questions.But on the quote, you should label it 'Quote #' to avoid confusing the customer into thinking that the quote is an invoice. Quote #: Depending on your quote and invoice tracking system, the quote # and the associated invoice # might end up being the same thing.Expiration Date: A quote should include an 'Expiration Date' or 'Valid Until Date', after which the quote is no longer valid (meaning that the vendor is not bound to the prices quoted after that date).
A price quote is almost exactly the same as an invoice except for the following 5 points:
